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ba7b68a38d
Complete end-to-end documentation of Ferrero DAM asset production
system covering all workflows, tools, processes, and troubleshooting.
COMPLETE_WORKFLOW_GUIDE.md (3,438 lines, ~70 pages):
1. Executive Overview:
- System purpose and benefits
- Time savings metrics (2 hours → 30 seconds)
- Error reduction (15-20% → <1%)
- Stakeholder roles
- High-level architecture Mermaid diagram
2. Complete Asset Lifecycle:
- Phase 1-6 detailed walkthroughs
- From brief to live asset
- All workflow stages explained
- Master flow, revision flow, global flow diagrams
3. Naming Convention Tool:
- Why naming is CRITICAL for automation
- V2.1 structure field-by-field
- How to use the tool (step-by-step)
- Real examples: wrong vs right filenames
- What happens when naming fails
4. Python Automation Scripts:
- All 6 scripts explained in detail
- Cron schedule and why every 5 minutes
- Shared modules (DAM client, Box client, Database, Parser, etc.)
- Sequence diagrams for each workflow
- Dependencies and data flow
5. Detailed Workflows with Mermaid Diagrams:
- A1→A2: 15-step sequence diagram
- A2→A3: 25-step sequence diagram
- A5→A6: Rejection/rework cycle flowchart
- B1→B2: Global masters flow
- Each with database queries, email examples, error scenarios
6. CreativeX Integration:
- Master vs derivative scores explained
- PDF extraction workflow (LlamaExtract AI)
- Database storage (3 statuses)
- A2→A3 integration and fallbacks
- Version tracking
- Dual-source flow diagram
7. Database Architecture:
- Entity Relationship Diagram (ERD)
- 5 tables explained (master_assets, derivative_assets, creativex_scores, etc.)
- JSONB usage for metadata
- Backup strategy (daily + weekly)
- Query examples for each table
8. Common Mistakes & Pitfalls (15+ scenarios):
- Wrong field order (V1 vs V2.1)
- Manual typing errors
- Tracking ID typos
- Wrong Box folder
- Timing issues
- CreativeX filename mismatches
- Intentional shortcuts and why they fail
- Process violations
- Real examples with consequences
9. Monitoring & Health Checks:
- Email notification guide (what each color means)
- Daily report interpretation
- Log file locations and commands
- Health check procedures
10. Troubleshooting Guide:
- Symptom-based troubleshooting
- "File not processing" → 4-step checklist
- "CreativeX score shows 0" → diagnosis
- "Wrong metadata uploaded" → recovery
- Emergency procedures (DB corruption, all workflows failing)
11. Reference Materials:
- Glossary of terms
- FAQ (10 common questions)
- Box folder ID reference
- Status code meanings
- Quick command reference
- Contact information and escalation path
12. Golden Rules:
- For campaign managers (7 do's and don'ts)
- For agencies (10 critical rules)
- For approvers (4 best practices)
- For operations (5 monitoring practices)
Mermaid Diagrams Included (8 diagrams):
1. System architecture overview (5 layers)
2. Complete asset lifecycle flow
3. A1→A2 sequence diagram (detailed)
4. A2→A3 sequence diagram (detailed)
5. Rejection/rework cycle flowchart
6. Global masters (B1→B2) flow
7. CreativeX dual-source architecture
8. Database ERD with relationships
9. Naming error cascade
10. Emergency recovery flowchart
Key Topics Covered:
✅ Why naming matters (automation dependency)
✅ All workflow stages (A1→A6, B1→B2)
✅ Tracking ID lifecycle and reuse
✅ CreativeX integration (master vs derivative)
✅ Asset type mapping (45 types)
✅ Common mistakes with real examples
✅ Error scenarios and recovery
✅ Monitoring and troubleshooting
✅ Complete reference materials
Target Audience:
- Campaign managers (understand workflow)
- Creative teams (know requirements)
- Agencies (follow processes correctly)
- Approvers (provide good feedback)
- Operations (monitor and troubleshoot)
- New team members (onboarding)
- Executives (high-level overview)
Document serves as:
- Training material for new users
- Reference guide for daily work
- Troubleshooting resource
- Process documentation
- System architecture reference
🤖 Generated with [Claude Code](https://claude.com/claude-code)
Co-Authored-By: Claude <noreply@anthropic.com>
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|---|---|---|
| Python-Version | ||
| src | ||
| .gitignore | ||
| 43984435_n1izyn3l_config.json | ||
| Box-config.json | ||
| campaign_response.json | ||
| check_folder_status.php | ||
| clean_workflow.php | ||
| config.example.json | ||
| config.php | ||
| config_v3.php | ||
| Content Scaling Flow V3.postman_collection.json | ||
| Content Scaling Flow.postman_collection_Oliver(New).json | ||
| Content Scaling Flow_Oliver.Postman_Collection.json | ||
| CREATIVEX_SUMMARY.md | ||
| DAM_LOOKUPDOMAINS_RAW.json | ||
| debug_assets.php | ||
| debug_status.php | ||
| ECOMMERCE_ALLOWED_FIELDS.md | ||
| EXTRACTION_GUIDE.md | ||
| fetch_lookupdomains.php | ||
| HANDOFF_NEXT_SESSION.md | ||
| index.php | ||
| PROJECT_STATUS.md | ||
| PROJECT_STATUS_2025-10-24.md | ||
| PROJECT_STATUS_2025-10-28.md | ||
| PROJECT_STATUS_2025-10-29.md | ||
| PROJECT_STATUS_2025-10-30.md | ||
| PROJECT_STATUS_2025-11-03.md | ||
| PYTHON_AUTOMATION_PLAN.md | ||
| QUESTIONS_FOR_DAM_IT_TEAM.md | ||
| README.md | ||
| simple_test.php | ||
| test_asset_detail.php | ||
| test_creativex.php | ||
| test_direct_download.php | ||
| test_filename_parser.php | ||
| test_runner.php | ||
| test_search.php | ||
| test_upload.jpg | ||
| test_upload_standalone.php | ||
| UPLOAD_FROM_BOX_COMPLETE.md | ||
| UPLOAD_FROM_BOX_PHASE2_COMPLETE.md | ||
| UPLOAD_FROM_BOX_STATUS.md | ||
| UPLOAD_TROUBLESHOOTING.md | ||
| workflow.php | ||
| workflow_v3.php | ||
Ferrero OpenText Content Scaling Workflow
Complete automation system for Ferrero DAM content scaling workflows
Version: 2.0.0
Status: ✅ Production Ready
Last Updated: November 3, 2025
📚 START HERE
PROJECT_STATUS_2025-11-03.md ← Complete status report with everything you need to know!
🎯 What This System Does
Automates the complete content scaling workflow:
- A1→A2: Download Local Adaptation master assets → Box
- A2→A3: Upload agency files from Box → DAM
- B1→B2: Download Global Master assets → Box
- A5→A6: Handle rework assets
Features: V2 naming, 27-28 MVP metadata fields, Box metadata integration, automated status updates, email notifications, webhook integration.
✅ What's Working
- ✅ PHP web interface (4 workflows)
- ✅ Python automation (3 scripts)
- ✅ Box metadata integration (CreativeX)
- ✅ Full metadata preservation (JSONB)
- ✅ Email notifications (detailed)
- ✅ Log rotation (1 month)
- ✅ All tested and production-ready
🚀 Quick Start
PHP App:
http://localhost:8888/ferrero-opentext/workflow_v3.php
Python Scripts:
cd Python-Version
source venv/bin/activate
python scripts/test_connection.py
📖 Documentation
Essential Reading:
- PROJECT_STATUS_2025-11-03.md - Complete status (read this!)
- Python-Version/DEPLOYMENT.md - Production deployment
- Python-Version/README.md - Python automation guide
All workflows documented with screenshots and examples.
Repository: bitbucket.org:zlalani/ferrero-opentext.git
Latest Commit: b3fbb8b
Status: Production Ready ✅